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Administrative permissions are structured to support both workspace-wide management and decentralized team-level oversight. There are two types of admin roles available:
  • Workspace Admins oversee the entire workspace, including users, groups, billing, and global settings.
  • Group Admins manage members, credits, and permissions within their specific groups, without access to workspace-wide controls.
Understanding the difference ensures that the right people have the right level of control.

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Workspace Admin

A Workspace Admin is the highest administrative role in Exec (aside from workspace owners). This role comes with broad, system-wide permissions that affect every user and every group in the workspace.

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Key Capabilities

Workspace Admins can:
  • Add new users to the workspace
  • Remove users completely (deprovisioning them from the workspace)
  • Move users between groups
  • Promote users to group admin or workspace admin roles
  • Allocate or redistribute coaching credits to any user or group
  • Adjust the credit balance for individuals or teams
  • View total credit availability and usage across the workspace
  • Upgrade users from basic seats to full seats
  • Downgrade seats when appropriate
  • Monitor seat availability, including reserved and remaining seats
  • Workspace name
  • Workspace URL
  • Workspace branding (logo, imagery)
  • Default permissions and configurations
  • Roleplay creation permissions
  • View subscription details
  • Review seat counts and allocations
  • Monitor coaching credit totals
  • Access or manage integrations
  • Access any user’s practice session data
  • View session recordings, transcripts, and AI feedback
  • See aggregate analytics across the workspace
Learn more in Session visibility.
When to Assign Workspace Admin Access Because Workspace Admins have full control over user accounts, credit distribution, and workspace configuration, this role should be given sparingly. Typical candidates include:
  • HR or L&D system owners
  • Program administrators
  • Exec platform owners
  • Trusted internal champions
Limiting Workspace Admin access helps prevent accidental permission changes, data inconsistencies, or credit mismanagement. How to Assign Workspace Admin Access
1

From the Settings tab, access the Users panel

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Learn more about the Settings tab here
2

Decide who you'd like to assign Admin capabilites to

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Select the three dots next to their name and click Convert to Admin.

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Group Admin

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A Group Admin has focused administrative privileges within a specific group or team. This role is ideal for managers, team leads, or department heads who need oversight of their direct members - but not the entire workspace.

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Key Capabilities

Group Admins can:
  • Allocate credits to individuals within their group
  • Rebalance credits as team needs evolve
  • Monitor credit usage at the group level
(If enabled by your organization) Group Admins may purchase additional coaching credits for their teams, using available payment methods or allocated budgets.
Within their group, they can:
  • Modify member roles
  • Update learning access
  • Adjust permissions that do not require workspace-level authority
  • Add users to their group
  • Remove users from their group
  • Access practice sessions from users in their groups
  • View session recordings, transcripts, and AI feedback
  • See analytics for their group members
Learn more in Session visibility.
What Group Admins cannot do:
  • Workspace billing or subscription settings
  • Cross-group user management
  • Seat type upgrades or downgrades
  • Workspace-level role or permission controls
  • Integrations or global branding settings
  • Adding or removing users from the workspace
Their authority is intentionally scoped to support team-level autonomy without risking workspace-wide changes.