> ## Documentation Index
> Fetch the complete documentation index at: https://docs.exec.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Programs Overview

> Organize training into structured learning paths with deadlines, components, and progress tracking

## Video walkthrough

<iframe src="https://www.loom.com/embed/f4a6dc823a5143b990951221b72ca5a9" title="How to Build and Manage Programs in Exec" frameborder="0" allowfullscreen style={{ width: "100%", aspectRatio: "16 / 9", borderRadius: "0.5rem" }} />

Programs let you combine multiple training activities into a single, structured learning path. Instead of assigning roleplays, videos, and surveys one at a time, you bundle them into a program with clear timelines and track everyone's progress in one place.

## When to Use a Program

Use programs when you need to:

* **Run cohort-based training** with start and end dates
* **Combine multiple activities** like roleplays, surveys, videos, and coaching into one path
* **Track completion** across participants and components
* **Issue certifications** automatically when participants finish

For one-off roleplay practice, you do not need a program. Just [assign scenarios directly](/roleplays/assign-scenarios).

<Frame>
  <img src="https://mintcdn.com/exec-79a6bbdb/rnJXxtQoQXQL_XJq/images/programs/program-dashboard.png?fit=max&auto=format&n=rnJXxtQoQXQL_XJq&q=85&s=48d4ed9d17bb230dd519aa040605f9dc" alt="The program dashboard for a program still in design" width="2560" height="1040" data-path="images/programs/program-dashboard.png" />
</Frame>

## What Goes Inside a Program

Programs are made up of **components** - the individual activities participants complete. You can mix and match eight types:

<CardGroup cols={2}>
  <Card title="Announcement" icon="bullhorn">
    Share information or instructions with participants. No action required from them.
  </Card>

  <Card title="Participant Survey" icon="clipboard-question">
    Capture feedback or assess knowledge with custom questions.
  </Card>

  <Card title="AI Roleplays" icon="robot">
    Practice with AI-powered conversation simulations. Set completion criteria like minimum rank or number of attempts.
  </Card>

  <Card title="Video" icon="video">
    Assign a video for participants to watch.
  </Card>

  <Card title="Article" icon="newspaper">
    Assign an article or document for participants to read.
  </Card>

  <Card title="Action Items" icon="list-check">
    Give participants tasks or assignments to complete.
  </Card>

  <Card title="1:1 Coaching" icon="comments">
    Connect participants with expert coaches for personalized sessions.
  </Card>

  <Card title="Group Meeting" icon="users">
    Schedule group sessions with a shared meeting link.
  </Card>
</CardGroup>

Each component has its own launch date, due date, and close date. You can set prerequisites so participants must complete one component before unlocking the next.

[Learn how to add components ->](/programs/add-components)

## How Programs Work

<Steps>
  <Step title="Create a program">
    Give it a name and a target launch date. Optionally link a certification to issue when participants finish.

    You can also generate a full program with AI - describe what you want and Exec builds the components for you. If you've saved your materials to the [Knowledge Hub](/knowledge-hub/overview), use **Create > Program** on a document to have Exec generate a multi-week program from it, automatically pulling in the connected scenarios and content. Or **Clone** an existing program for a new cohort and just reset the launch date.

    [Create a program ->](/programs/create-program)
  </Step>

  <Step title="Add components">
    Build out the learning path by adding the activities your participants will complete. Set dates, choose participants, and configure prerequisites.

    [Add components ->](/programs/add-components)
  </Step>

  <Step title="Enroll participants">
    Add participants by email. Enrolling someone can also **assign them a seat right from the program**, so first-time users get a license and an account-activation email automatically when the program launches, with no separate trip to Settings. Schedule enrollment emails for launch day.

    [Manage participants ->](/programs/manage-participants)
  </Step>

  <Step title="Launch">
    When everything is ready, launch the program. Participants receive enrollment emails and can start working through their assigned components.

    [Launch your program ->](/programs/launch-and-lifecycle)
  </Step>

  <Step title="Track progress">
    Monitor completion rates, view survey responses, check roleplay performance, and send reminders to participants who fall behind.

    [Track progress ->](/programs/track-progress)
  </Step>
</Steps>

## Program Lifecycle

Your Programs list shows where each program stands at a glance.

<Frame>
  <img src="https://mintcdn.com/exec-79a6bbdb/rnJXxtQoQXQL_XJq/images/programs/programs-list-populated.png?fit=max&auto=format&n=rnJXxtQoQXQL_XJq&q=85&s=c920a6c788cef966923a3ebbd5c1b62d" alt="Programs list showing programs with status, participants, and timeline" width="2560" height="1120" data-path="images/programs/programs-list-populated.png" />
</Frame>

Every program moves through a series of statuses:

| Status           | What it means                                                                                                 |
| ---------------- | ------------------------------------------------------------------------------------------------------------- |
| **In Design**    | You are building the program. Components and participants can be added freely.                                |
| **Launch Ready** | The program has at least one component and participants. Ready to go live.                                    |
| **Live**         | Participants have been notified and can see their assigned components.                                        |
| **Complete**     | The program has ended. All ongoing components are closed and completion statuses are finalized.               |
| **Archived**     | The program was removed before launch. Scheduled invitations are cancelled and reserved credits are restored. |

The transition from In Design to Launch Ready happens automatically when you have added at least one component and enrolled participants. You control the transitions to Live, Complete, and Archived.

[Learn more about the program lifecycle ->](/programs/launch-and-lifecycle)

## Roles

Programs have two roles:

| Role             | What they can do                                                                                                    |
| ---------------- | ------------------------------------------------------------------------------------------------------------------- |
| **Program Lead** | Create and edit components, manage participants, launch the program, grant deadline extensions, view all analytics. |
| **Participant**  | View assigned components, complete activities, track their own progress.                                            |

Workspace admins can access all programs regardless of role.

## Programs and Certifications

When you link a certification to a program, participants who complete all required components are automatically certified when the program ends. You can track certification progress in real time through the pipeline dashboard.

[Learn about program certifications ->](/programs/certifications)

## Getting Help

Need help setting up a program? Contact us at [hello@exec.com](mailto:hello@exec.com).