> ## Documentation Index > Fetch the complete documentation index at: https://docs.exec.com/llms.txt > Use this file to discover all available pages before exploring further. # Profile Fields > Create custom fields like Department or Region on every member's profile and use them to personalize roleplays Profile fields are custom attributes a workspace adds to every member's account, such as **Department**, **Region**, or **Segment**. Admins create the fields, members fill in their own values, and roleplays can read those values to tailor a scenario to each person through [conditional context](/roleplays/conditional-context). Manage fields from **Settings > Users > Profile Fields**. Only [workspace admins](/platform/admin-capabilities) can open this page. The Profile Fields page listing a Department dropdown field and a Territory text field *** ## Field types | Type | What members see | Works with conditional context | | ------------ | ------------------------------------------------ | ------------------------------ | | **Dropdown** | A list of options you define, up to 20 per field | Yes | | **Text** | A free text box | No | Use **Dropdown** whenever the answer comes from a known list, such as departments or regions. It keeps values consistent, which makes filtering reliable and is required for conditional context. *** ## Create a field Go to **Settings > Users > Profile Fields** and click **Create Field**. Enter a **Name** of up to 60 characters, such as "Department" or "Region", then choose **Dropdown** or **Text**. The name is what members see on their profile, and it must be unique in the workspace. Type each option in its own box and click **Add Option** for another. The New Profile Field panel with the name Region, type Dropdown, and options West, Central, and East Click **Save**. The field appears on every member's Account panel right away. *** ## Edit or delete a field Click a field to edit its name, options, or type, and drag fields by their handle to change the order they appear in. To delete one, open the row's **...** menu and select **Delete Field**. If a scenario uses the field, both the edit panel and the delete confirmation show **This field is currently being used**, with a count of the scenarios and conditional context rules that rely on it. The Edit Profile Field panel for Department, showing a warning that one conditional context relies on the field's options | Change | What happens | | ------------------------------- | --------------------------------------------------------------------------------------------- | | Rename the field | Members' values are kept | | Remove or rename an option | The option is cleared for members who chose it, and its conditional context rules are deleted | | Change **Dropdown** to **Text** | All selections and the field's conditional context rules are deleted | | Delete the field | The field, every member's value, and its conditional context rules are removed permanently | *** ## Set values **Members** fill in their own values by clicking their profile picture in the top-right corner and selecting **Account**. If a roleplay needs a value they haven't set, Exec asks for it before the session starts and saves the answer to their profile. The Account panel showing built-in details followed by the Department dropdown and Territory text field **Admins** can set values for anyone from **Settings > Users**: * **One member:** open the row's **...** menu and select **Edit Profile Fields**. Use **Clear value** to empty a field. * **Many members:** tick the members, click **Set Profile Fields** in the bulk action bar, then tick only the fields to update. The Set Profile Fields dialog with three members selected, Department ticked and set to Enterprise Sales To find members by value, click **Filters** on **Settings > Users** and pick a profile field. Every field includes a **Not set** option, which shows who still needs a value. Profile field values are also included as columns in the **All Users** export. See [Understand the Settings Tab](/platform/settings-tab#users) and [Export Data](/platform/export-data). *** ## Use profile fields in roleplays * [**Conditional context**](/roleplays/conditional-context) adds background to the AI character when a member's dropdown value matches a rule, so one scenario can play differently for Enterprise and SMB reps. * **Variables** insert a member's value directly into scenario text. Type `{{user_` plus the field name in lowercase with underscores for spaces, then `}}`. For example, a field named Territory becomes `{{user_territory}}`. For when to use conditional context and when to build separate scenarios instead, see [Advanced Roleplay Building](/roleplays/advanced-building#conditional-context).