> ## Documentation Index
> Fetch the complete documentation index at: https://docs.exec.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Admin Capabilities

> Understand workspace admin and group admin roles and capabilities

Exec has two admin roles designed to support both workspace-wide management and team-level oversight:

* **Workspace Admins** oversee the entire workspace, including users, groups, billing, and global settings
* **Group Admins** manage members, credits, and permissions within their specific group, without access to workspace-wide controls

***

## Workspace Admin

A Workspace Admin has the highest level of administrative access in Exec. This role comes with broad, system-wide permissions that affect every user and group in the workspace.

### What Workspace Admins Can Do

<AccordionGroup>
  <Accordion icon="users" title="Manage Users Across the Workspace">
    * Add and remove users
    * Move users between groups
    * Promote users to group admin or workspace admin roles
  </Accordion>

  <Accordion icon="coins" title="Grant and Manage Credits">
    * Allocate or redistribute coaching credits to any user or group
    * View total credit availability and usage across the workspace
  </Accordion>

  <Accordion icon="seat" title="Change Seat Types">
    * Upgrade or downgrade users between basic and full seats
    * Monitor seat availability, including reserved and remaining seats
  </Accordion>

  <Accordion icon="gear" title="Modify Workspace Settings">
    * Workspace name, URL, and branding (logo, imagery)
    * Default permissions and configurations
    * Roleplay creation permissions
  </Accordion>

  <Accordion icon="credit-card" title="Access Billing and Plan Information">
    * View subscription details, seat counts, and coaching credit totals
    * Access or manage integrations
  </Accordion>

  <Accordion icon="eye" title="View All Practice Sessions">
    * Access any user's session data, recordings, transcripts, and AI feedback
    * See aggregate analytics across the workspace

    Learn more in [Session Visibility](/roleplays/session-visibility).
  </Accordion>
</AccordionGroup>

<Note>
  Workspace Admin access should be granted sparingly. Typical candidates include HR or L\&D system owners, program administrators, and trusted platform champions. Limiting this role prevents accidental permission changes, data inconsistencies, or credit mismanagement.
</Note>

### How to Assign Workspace Admin Access

<Steps>
  <Step title="Click Settings on the left-hand navigation bar on your Exec platform and navigate to the Users page">
    <Frame>
      <img src="https://mintcdn.com/exec-79a6bbdb/glj1YH_VdgAQr_NP/images/demo.exec.com_rubrics-14.png?fit=max&auto=format&n=glj1YH_VdgAQr_NP&q=85&s=9b0d5aeea3c8b50f419db7438d2b7481" alt="Demo Exec Com Rubrics(14)" width="2880" height="1962" data-path="images/demo.exec.com_rubrics-14.png" />
    </Frame>

    Learn more about the Settings tab [here](/platform/settings-tab).
  </Step>

  <Step title="Click the three-dot menu next to the user and select Convert to Admin" />
</Steps>

***

## Group Admin

A Group Admin has focused administrative privileges within a specific group. This role is ideal for managers and team leads who need oversight of their direct reports — without access to the entire workspace.

<Frame>
  <img src="https://mintcdn.com/exec-79a6bbdb/glj1YH_VdgAQr_NP/images/demo.exec.com_rubrics-16.png?fit=max&auto=format&n=glj1YH_VdgAQr_NP&q=85&s=57122603e18c99496b7d17a62e4a1004" alt="Demo Exec Com Rubrics(16)" width="2880" height="1962" data-path="images/demo.exec.com_rubrics-16.png" />
</Frame>

### What Group Admins Can Do

<AccordionGroup>
  <Accordion icon="coins" title="Distribute Coaching Credits">
    * Allocate credits to individuals within their group
    * Rebalance credits as team needs evolve
    * Monitor credit usage at the group level
  </Accordion>

  <Accordion icon="cart-shopping" title="Purchase Credits for Their Group">
    If enabled by your organization, Group Admins can purchase additional coaching credits for their team.
  </Accordion>

  <Accordion icon="lock" title="Adjust Permissions for Group Members">
    * Modify member roles and learning access
    * Adjust permissions that don't require workspace-level authority
  </Accordion>

  <Accordion icon="user-plus" title="Manage Group Membership">
    * Add and remove users within their group
  </Accordion>

  <Accordion icon="eye" title="View Group Member Sessions">
    * Access practice sessions, recordings, transcripts, and AI feedback for their group members
    * See analytics for their group

    Learn more in [Session Visibility](/roleplays/session-visibility).
  </Accordion>
</AccordionGroup>

### What Group Admins Cannot Do

Group Admin authority is intentionally scoped to prevent workspace-wide changes:

* Billing or subscription settings
* Cross-group user management
* Seat type upgrades or downgrades
* Workspace-level role or permission controls
* Integrations or global branding settings
* Adding or removing users from the workspace

***

## Getting Help

**Need help?** Contact us at [hello@exec.com](mailto:hello@exec.com) for guidance on assigning admin roles or managing workspace permissions.